Procurement Excel Spreadsheet

Procurement is a vital function of company supply chain management. Therefore, the procurement Excel spreadsheet is a very useful tool to efficiently manage the purchase team activities.

A procedure plan describes the process used to approach the market, evaluate bids, and identify the recommended supplier. This template is designed to be used in conjunction with a business case.

Procurement is a vital function of company supply chain management.

Therefore, the procurement Excel spreadsheet is a very useful tool to efficiently manage the purchase team activities.

This is all about (When, why, who, What, and Others) in terms of (Description, Type, Reason, Timing, Owner, Status, and Comments).

Recent Spreadsheet: HR Audit Spreadsheet

Purchasing and contracting with the suppliers to meet the different requirements of the company are the core functions of the procurement team. The procurement process isn’t all about negotiating with the suppliers and delivering the items on time.

A procurement Excel spreadsheet is a tool used in the procurement process to track and manage purchasing activities. It is a Microsoft Excel file that includes various columns and rows to organize and record procurement-related data. The spreadsheet can be customized to meet specific procurement needs and typically includes information such as item descriptions, quantities, unit prices, suppliers, delivery dates, purchase order numbers, and total costs.

Steps to create a procurement spreadsheet:

  1. Explain the procurement process
  2. Identify the roles and responsibilities
  3. Identify the needs and requirements
  4. Define the project timeline
  5. Define the change approval process
  6. Identify management techniques

The procurement Excel spreadsheet allows procurement professionals to centralize and streamline their procurement activities. It helps them maintain an overview of their purchasing activities, monitor budgets, compare prices and suppliers, track order status, and generate reports for analysis and decision-making. By using formulas and functions in Excel, the spreadsheet can perform calculations, generate totals, and automatically update information based on inputs or changes.

Overall, a procurement Excel spreadsheet serves as a valuable tool for managing procurement processes efficiently and effectively, providing a structured framework for recording and analyzing procurement data.

Whether you are dealing with inventory projects or any other project management – procurement is essential during creating a project charter/project proposal.

All in one Project Management Spreadsheet

  1. Use templates in construction and other HR management
  2. MS Excel-based (XLS) format
  3. Use analysis and daily/monthly worksheet management
  4. Maintain register for procurement planning
  5. Identify Key vendors and manage vendor
  6. Download Spreadsheet (Recommended 2016)

It is way more than just purchasing the required items to fulfill the requirements. Thus, the adoption of smart strategies for procuring and sourcing items is necessary for optimal performance and efficiency.

With this template, you can track and manage your procurement in one place, make it easy to see where your money is going, and ensure that you are getting the best value for your purchase.

Thus, the adoption of smart strategies for procuring and sourcing items is necessary for optimal performance and efficiency.

Procurement Analysis Worksheet Excel Template

The procurement team performs many tasks related to outsourcing, requisitions, inspection, and reconciliation of procurement activity. So, it demands a long-term relationship with the supplier to achieve the best in terms of quality and consistency.

Procurement Excel Spreadsheet

Thus, procurement managers focus on establishing relationships with suppliers. It not only helps to maintain the good and consistent quality of items. But also, very helps to implement the best inventory management strategies like zero inventory or just-in-time approach.

  1. Regardless of the benefits, there are several points to ponder before heading toward signing a long-term contract with the supplier.
  2. The main components of the contract can be time and cost.
  3. However, if a company has a huge demand for a particular item, it must calculate the feasibility of producing the item in-house.
  4. Help in maintaining logistics tracking

So, procurement Excel spreadsheets are the key to maintaining and tracking all these functions of the procurement team including demand evaluation, supplier selection, negotiation with the supplier, purchase order entry, item delivery, inspection, GRN, and payment.

Types of Procurement Excel Spreadsheets:

Effective procurement Excel spreadsheet will save you time and money while making your organization more productive and sustainable.

The procurement department of an established company deals with many functions. It has to ensure the timely delivery of good quality items keeping in view the CBA. Also, all the purchase activities should comply with the company SOP. Moreover, the generation of required reports from the ERP system of the company.

Types of Procurement Excel spreadsheet

  1. Direct procurement
  2. Indirect procurement
  3. Good procurement
  4. Services Procurement

Although, these are the basic functions of the procurement department. However, the procurement department of many companies is responsible for establishing long-term relationships with suppliers. Also, evaluating the suppliers based on quality and price.

Procurement Register Template XLS

This is a procurement plan template built in MS Excel that contains two main sections:

  1. Procurement summary

This spreadsheet is large and comprised of the procurement summary which allows you to document a product that must be procured during the course of the project.

Standard procurement methods are:

  • . Emergency procurement
  • . Small purchase
  • . Sole source
  • . Competitive Negotiation
  • . Competitive Sealed Bid Procurement
  1. Procurement Schedule

Here are some instructions for the procurement schedule template,

  • . Insert the procurement Method documented in the previous table in the first row.
  • . Modify the column’s headings
  • .These procurement steps should include Agency and Commonwealth-required action.
  • . List each product, good, and service in the first column and insert the date in the action when it is complete.
  • .When the table is complete, add the procurement action as a task in the project schedule.

Further, the procurement department may also be responsible for the outsourcing function and inventory management.

Inventory management is very important for the financial success of a company. So, the procurement department can play an important role in the establishment of a good inventory system at the company.

The lead times of all the items must be clear for the implementation of the min-max demand system and auto-demand generation in ERP. Finally, the procurement department can be nominated to sell the dead stock of spare parts and inventory items.

Procurement Spend Analysis Worksheet

Financial or spending record tracking is easily managed through his template.

So, a very good and effective ERP system is required for all these activities. However, small companies can’t afford expensive ERP systems. So, excel spreadsheet tools are the best kit for such companies. The procurement department mostly uses purchase requisitions, purchase orders, inspection reports, gate passes, and goods receipt note spreadsheets.

How to Create Procurement Analysis Spreadsheet in Excel?

Creating a custom procurement planning template is very easy, just you remember some Excel formulas to create.

You can also edit this template according to your company’s requirements. Just edit this template and create an easy template in minutes.


  1. Corporate & stakeholder, Targets, Plan and Metrix
  2. Procurement & Market Analysis
  3. Procurement Assessment Result


  1. Gap Analysis
  2. Opportunity Prioritisation
  3. Vision & target
  4. Resource plan

However, separate spreadsheets to maintain the record of last purchase price and monthly purchases are also important.

Finally, inventory management spreadsheets like inventory management, reconciliation, issue note, replacement log, GRN, min-max levels, and dead stock are the key to success for the procurement team.

How ProjectSpreadsheet Helps you to Create Procurement Spreadsheet?

It’s very easy when you have a scratch template available. You can download plenty of useful templates for multiple project management. In terms of project planning procurement department analysis all the initial requirements like (What tools are required to fulfill the plan? Who is responsible for providing those tools? and the major one time-frame.

  1. Identify product quality and quantity
  2. Costing/budgeting
  3. Delivery time, vendor reputation, and supplier

We help you to download this well-designed professional template for project managers to teams.


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What is Procurement (,where%20and%20when%20to%20procure.)


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