In every business, there is a number of transactions performed on a daily basis. These transactions can be made into the account of business or from the account of the business.

A restaurant expenses spreadsheet is a tool used by restaurant owners and managers to track and manage their financial transactions and expenses. It helps in organizing and analyzing financial data, providing a clear overview of the restaurant’s income, expenses, and overall profitability. While the term “best” is subjective and can vary based on individual needs and preferences, a comprehensive restaurant expenses spreadsheet typically includes the following key elements:

  1. Income: This section records the restaurant’s revenue sources, such as food sales, beverage sales, catering services, and any other sources of income.
  2. Cost of Goods Sold (COGS): COGS includes the direct costs associated with the production of food and beverages, such as ingredients, raw materials, and packaging. This section helps calculate the restaurant’s gross profit by deducting COGS from the total income.
  3. Operating Expenses: This category covers the day-to-day expenses required to run the restaurant, including rent, utilities, insurance, payroll, marketing, licenses, permits, repairs, and maintenance.
  4. Inventory Management: This section tracks the restaurant’s inventory levels, including ingredient quantities, pricing, and reorder points. It helps optimize inventory control and minimize waste.
  5. Labor Costs: This component records employee wages, benefits, taxes, and other labor-related expenses. It helps assess labor efficiency and manage staffing costs.
  6. Other Expenses: Miscellaneous expenses that don’t fall into the aforementioned categories, such as bank fees, professional services (accounting, legal), software subscriptions, and advertising costs.
  7. Financial Statements: The spreadsheet may also include financial statements, such as an income statement (profit and loss statement) and a balance sheet, to provide a comprehensive overview of the restaurant’s financial performance.

Additionally, the spreadsheet may have built-in formulas and functions to automatically calculate totals, generate graphs or charts for visual representation, and provide insights into key financial metrics, such as gross profit margin, labor cost percentage, and break-even analysis.

There are various restaurant expenses spreadsheet templates available online, both free and paid, that can serve as a starting point for creating your own customized spreadsheet based on your restaurant’s specific needs and requirements.

Expenses are the amount incurred by the company against the purchases to ensure the normal functionality of their system. It is vital for companies to keep a record of expenses on an actual basis. All the businesses have limited allocated budget to be spent on purchases. Just like Bookkeeping spreadsheet, you can also manage the restaurant through this.

  1. Easy manage profit & Loss Statement
  2. Manage costing & sales ratio/day
  3. Calculate shareholder profit ration in the template
  4. Excel-Based customize template
  5. Overall Manage expense budget spreadsheet

Note: For download template, you must submit your comment (Below), with little specification about the expense spreadsheet of the restaurant.


Key Features of Restaurant Expense Spreadsheet

In the restaurant business, estimated expenses are calculated and allocated based on experience and historical data.

Based on these estimations, budgeting is done to ensure the normal functionality of the restaurant. Major and common expenses in the restaurant business are food & beverages, labor salaries, and energy.

  1. Maintain Stoke take a spreadsheet of the restaurant through this template
  2. Add more rows for more items
  3. Auto Calculate Net Profit
  4. Can Generate a summary in different formats of Microsoft

Why expenses spreadsheets are used?

Restaurant business involves a number of financial transactions made on a daily basis. Keeping track of these payments is important for a number of reasons. It can be used to compare the actual expenses with the allocated budget and estimations. It also helps to developed major accounting sheets of the business especially the income statement of the restaurant business.

Operational and non-operation expenses are identified and controlled separately. This record of business expenses later uses for filling the tax and returns of the business.

Keeping in view the importance of recording restaurant expense, it is important to have an effective expense recording and tracking spreadsheet in hand for below reasons;

  1. It saves a lot of time for employees to record expenses manually on the logbooks and then trace them from there to the software for calculating the other accounting sheets of the business.
  2. It helps to increase compliance with the allocated budget to be spent on different domains.
  3. It digitalis and records each cash out-flow of the business to reduce the probability of fraud and errors.
  4. It is highly customise for the restaurant business and user-friendly.
  5. Create also Travel Expense spreadsheet

Restaurant Expenses Spreadsheet (Excel Format):

Significance of monitoring restaurant expenses and the importance of having an excel spreadsheet template is explained in the above section. Now it’s important to understand the main components of expenses spreadsheet and steps to create a template.

A monthly expenses sheet has a list of all the expense of restaurant business such as Food and entertainment, rent, salaries, utilities, maintenance supplies, licenses, advertising, and taxes.

Basic steps for the creation of monthly restaurant expense spreadsheet excel template are;

  1. In the head, writer the sheet title, restaurant name, restaurant manager name, month of expenses and total budget for the month.
  2. In the body of the template, make a template with multiple columns.
  3. The primary column will enlist all the expense categories of the restaurant as mentioned in the above paragraph.
  4. Adjust to this column add another column to mention the estimated budget for each expense category for the specified month.
  5. In the next column, note the actual expense against all the allocated budget projections for budget expense tracking purposes as well.

There are a number of software available in the market which are used to monitor, track and control the expenses of the restaurant business. This software also records other transactions of the business.

This is like all the cash in-flows and out-flows for calculation of the business accounting sheets. Largest food chain restaurants prefer to use these expensive tools for management of their daily, weekly and monthly expenses.

For one branch small restaurant owners, excel developed spreadsheets are economical and enough to keep a record of their Restaurant Expenses Spreadsheet on a monthly basis.


Templates examples (


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